Behind the friendly ‘good morning(s)’ and ‘how are you(s)’ that a project manager shares with his or her teammates, lie thousands of conflicts and concerns battling within. The role of a project manager involves both, simple problems that require massive fixes and Herculean concerns that need the simplest of fixes. If you ask your manager, you would realise that there are more Challenges in Project Management than perks and that it is nothing less than arduous, trying to ensure the smooth operation of every department.
It was found that only 2.5% companies around the world manage to successfully complete the projects they undertake. The rest of them struggle or pass their tasks to more capable firms. So far, if you felt project management was a fairly simple job, here is a compilation of some of the most demanding software project management challenges.
Operational Challenges in Project Management
Consider project management as something similar to managing a city. Every city has residents living together. Not all of them come from the same place nor do they share similar backgrounds and experiences in life. Team members in a project are also similar. Every team member differs in personality, commitment levels, traits, expectations, approach to work, and more. As a project manager, one of the most crucial challenges faced in project implementation is bringing everyone on the same page and ensuring that a project is worked on efficiently. He or she should also ensure that everyone in the team is working towards a common goal and that there are no conflicts of interests or cold wars cropping up.
One of the outcomes closely related with inter-team conflicts is scope creep. In simple words, scope creep refers to the disorientation of a project to a phase where it looks way different than how it was anticipated to be. Scope creep is one of the major current issues in project management and could kick (apart from team member conflicts) in because of improper planning, unrealistic deadlines, or other unforeseen concerns. One way to fix this is to be as precise as possible in terms of budget, resource availability, schedules, and more during the planning stages. Assuming realistic instances also helps.
Working with an inefficient team is a major concern when it comes to project management. Though this might appear very similar to inter-team conflicts, it is different. In this, a project manager faces a limitation in terms of the overall ability of his or her team in handling the project. You could consider this as one of the challenges faced in execution phase, where team members neither have the skill sets to complete the task nor are trained enough to manage tasks seamlessly. Regardless of what the reason is, it puts the project manager in soup and further pulling the reputation of the organisation down.
Project Management Applications
Amidst all those alarming concerns project managers face, there is a blessing in the name of project management applications. However, most managers hardly leverage the potential of such software applications to the fullest. While juggling multiple projects at a time, it is an application that saves time and effort by allowing managers to neatly organise their goals and projects and further break them down into tasks. If numbers convince you, over 77% of the high-performing projects out there use an efficient project management application.
Project manages have to be very vocal about briefs involved in projects. Communication deficit is one of the major challenges in project management and solutions to this include transparency in setting goals and deadlines, proper expectations from the team and individual members, proper distribution of tasks, clear brief and task requirements, and more. Whenever a single factor mentioned here is overlooked, it gives rise to concerns like scope creep, inter-team conflicts or delayed project completions.
According to a report by 4PM, most companies have a project failure rate of 70%. If you intend to be on the eventful side of project management, you need to have a good exposure to both, the theoretical and the practical aspects of project management. An airtight certification program that makes you industry-ready is what you need for a solid career in this field.
Though there is no doubt that project management is a lucrative career path, how you perform in your everyday role as a project manager ties back to the what, where, and how you completed your certification. For the most practical project management courses, click here. For more on challenges in project management, you can search for challenges in project management and solutions pdf for free resources from credible authors.