Time management is the process of planning, organizing and controlling the amount of time you spend on a set of activities. Basically, it is important to maintain your planner and keep all your activities time-bound. Time Management is the key to effective management skills. In order to become a successful manager, one needs to learn to manage their time effectively. It helps professionals lower their stress level, beat deadlines & become more productive.
Read on to learn effective time management tips that helps managers to increase their productivity:
1. Learn to Prioritize Tasks
Prioritizing tasks plays a very important role when we talk about time management. It is critical for managers to prioritize their tasks as per the priority; you can make your to-do list & prioritize your work effectively. Based on the urgency, divide your list.
Important and urgent: This should be your highest priority, complete them right away.
Important but not urgent: You must decide a specific time in your day planner to perform these tasks.
Urgent but not important: Urgent tasks keep coming all day, depending upon the urgency you must dedicate time to these tasks.
Not urgent and not important: Set aside and keep this work for the end of the day.
2. Plan Ahead
Planning makes things easier. It is important to plan your day well in advance. You must always have a to-do list ready before you start your day, having clarity of what needs to be done first plays a vital role. Consider making this a habit; plan your to-do list a day prior for the next day.
3. Set a Timeline to Perform Tasks
A planner doesn't solve the problem, but you need to make every task a time-bound activity. Setting time constraints to your tasks helps you become more efficient & productive. Allotting time to your tasks will help you recognize the potential problems before they occur.
4. Setting Small Goals
Setting up small goals is very important. For example: If you dedicate 2 hours to one task and if you are able to complete the given task before the allotted timeline, it becomes an achievement for you. These small goals help you aim higher towards your major goals.
5. Organize Yourself
The most important aspect that will help you become time effective is by organizing yourself. It doesn’t happen overnight, you will have to start today. Pro tip is to write down deadlines for your projects, utilize your calendar for long-term work commitments, planning your meetings well-in-advance to not disrupt the work flow of the team.